Overview for Business Entities
When a business, corporation, LLC, or other organization needs a medallion guarantee, we must verify both that the entity legally exists and that the person signing has the authority to act on its behalf.
Required Documentation
Below are the documents we require. Please note that we may ask for additional documentation as we review the details of your request.
Please note: We do not stamp for entities outside of the U.S. or entities that are not incorporated with the Secretary of State.
Proof of Entity Existence
Certificate of Incorporation or Formation: This is like a birth certificate for your business - it proves the entity was properly created and is recognized by the state
Certificate of Good Standing: Shows the entity is current with state requirements
Authorization Documentation
Board Resolution: A formal document where the company’s board of directors specifically authorizes this transaction or gives certain officers the power to handle such transactions
Certificate of Incumbency: A document listing current officers and their authority, usually prepared by the corporate secretary
Governance Documents
Bylaws (for corporations): The rules governing how the corporation operates
Operating Agreement (for LLCs): Similar to bylaws but for limited liability companies
Partnership Agreement (for partnerships): Defines the relationship between partners
Officer Information
Names and addresses of all current officers, directors, or managers
Clear identification of who has signing authority
Policies
We stamp based off of the current public stock price
We do not stamp for entities that are not in good standing or registered with the Secretary of State
Why These Documents Matter
Corporate authority can be complex. The person signing might be the CEO, but we need to verify they have the specific authority for this particular transaction. Your bylaws or operating agreement show us the rules your organization follows - explaining how decisions are made, what requires board approval, and who can sign for different types of transactions.
Who Can Sign for the Corporation?
The person signing must be authorized by the corporation. This is typically:
An officer named in the board resolution
Someone specifically authorized in the bylaws
A person granted authority through a corporate resolution
Processing Time
Corporate transactions may take slightly longer than individual transfers due to the additional documentation review. Processing typically takes 5 business days once all documents are received.
Please note that we reserve the right to request additional documentation to ensure your transaction can be processed.
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