Documentation guide
What you'll need.
A Medallion Signature Guarantee requires documentation. What you need depends on your specific situation — this page will help you prepare before you start.
The basics.
Every transaction requires three things. Have these ready before you start.
Government-issued photo ID
Valid, clearly readable, and reflecting your current address. Driver's license or passport.
Account statement
Dated within the past 6 months. Must show the shareholder's name, account number, type of stock, and number of shares.
Transfer forms
The document we'll be stamping. All pages, fully completed and signed. Usually provided by the transfer agent or brokerage requesting the Medallion.
Beyond the basics.
Depending on your transaction type, you'll need additional documentation. Here's what to expect for the four situations we see most.
Individual
Transferring shares between living individuals — gifts, private sales, adding a joint owner, moving shares between your own accounts.
What you'll need
- Government-issued photo ID
- Account statement
- Transfer forms
Common scenarios
- — Gifting shares to a family member
- — Selling privately held stock to another person
- — Adding a spouse or partner to an account
- — Consolidating accounts
Estate
Transferring shares from a deceased person's estate to heirs or beneficiaries. The most common reason people come to us.
What you'll need
- Government-issued photo ID
- Account statement
- Transfer forms
- Death certificate
- Letters testamentary or of administration
Or small estate affidavit, depending on estate size and state.
Common scenarios
- — Inherited stocks from a deceased parent or spouse
- — Executor transferring shares to beneficiaries
- — Claiming securities as an heir
Trust
Transferring shares into, out of, or between trusts — or changing trustees.
What you'll need
- Government-issued photo ID
- Account statement
- Transfer forms
- Death certificate(s) (if applicable)
- Complete, original trust document
- All trust amendments
May also require trustee resignation or acceptance documents, or court orders in some cases.
Common scenarios
- — Distributing trust-held securities to a beneficiary
- — Changing the trustee
- — Transferring shares out of a trust
Corporate & other
Transfers involving corporate entities, partnerships, or other ownership structures have unique requirements.
What you'll need
Varies significantly by situation. The questionnaire below will identify your specific requirements.
Common scenarios
- — Corporate stock redemptions
- — Partnership dissolutions
- — Name changes on corporate accounts
Not sure what you need?
That's normal. Most people don't know exactly what documentation their transfer requires until they dig in. Answer a few questions and we'll show you a personalized checklist — no account required.
What's your role in this transaction?
This helps us route your transaction correctly.
Common questions.
What if I don't have all the documents yet?
No problem. Now you know what you need. Gather your documents, then come back and create an account when you're ready.
What if my situation is complicated?
Some transfers have unusual circumstances. If the questionnaire identifies your situation as complex, we'll connect you with our team to discuss your specific needs after you create an account.
What if I'm not sure which category I fall into?
Use the questionnaire above. Answer the questions about your situation, and we'll determine the transaction type and requirements for you.
Documents in hand?
Ready to get started?
Create your account, upload what you have, and we'll review within one business day.
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